A complete school operating system — and a video platform that replaced Zoom for 1,500+ users, with all data on their own premises.
When a private school network in Australia needed every operational system connected under one roof — and a video platform their institution actually owned — they came to us with a blank page and a clear brief: build it properly, build it branded, and build it so it lasts.
Seven systems. Zero integration. No shared source of truth.
The network was running its learning management, student records, transport logistics, timetabling, and communication functions across disconnected systems — some commercial, some spreadsheet-based. Staff maintained duplicate records. Parents had no single place to see their child’s full picture. Leadership had no real-time operational visibility across campuses.
The ask was not to replace one system. It was to build a unified platform — fully branded, fully owned — where every function connected to every other, and every stakeholder had exactly the view they needed.
Six integrated systems. One coherent platform.
LMS built on Moodle with custom UI/UX — A fully redesigned Moodle environment stripped of default interface patterns and rebuilt to the network's brand. Course delivery, assessments, and gradebook for Year 1 to Year 12 across all campuses.
Content creation tools — Custom authoring environment built for teachers — structured lesson planning, resource management, and curriculum-aligned content production without requiring technical expertise.
Student Data Management System — A single unified record per student covering personal data, enrolment history, academic results, report cards, fee status, and transport information. Role-based access — parents see their child, teachers see their class, administrators see the network.
Bus routing and scheduling system — Custom-built transport management covering route planning, stop scheduling, student assignment to routes, and parent visibility into bus times.
Timetable generation engine — Automated timetabling across the full school year for all year groups and campuses — accounting for teacher availability, room capacity, subject requirements, and cross-campus constraints.
Fully branded video conferencing system — A custom-built, fully branded video platform with breakout rooms, whiteboard, and integrated attendance — running entirely on the institution's own infrastructure. No third-party video vendor. No ongoing licence cost. All data on their own premises.
Not just cheaper. Better — and theirs.
Before the custom video platform was built, the network was using Zoom. The switch was driven by three factors that together made the commercial product the wrong long-term choice.
“Every session recording, every whiteboard, every participant record — stored on our servers, in our building, under our control. Not on a vendor’s cloud in another country.”
1,500+ users. Zero disruption. Because the platform was already theirs.
Teachers and students on the platform when COVID hit
Days of platform disruption during the transition to remote learning
Data remained on the institution's own premises throughout
When Australian schools moved to remote learning, most institutions faced the same crisis: they needed a video platform immediately, at scale, for their entire school community — and they needed it in days. Emergency Zoom licences were purchased. Staff were retrained on unfamiliar tools mid-term. Data flowed to US servers with no clarity on what was stored, where, or for how long.
This network experienced none of that. Their branded video platform — with breakout rooms, whiteboard, and LMS-integrated attendance — was already built, already familiar, and already running on their own premises. The transition to remote learning was a logistics challenge. It was not a technology crisis.
For 1,500+ teachers and students, the platform they logged into during lockdown looked and worked exactly the same as the one they had used the week before. Same branding. Same interface. Same login. And every session — every recording, every whiteboard, every attendance record — stayed exactly where it had always been: on their own servers, in their own building.
“The best infrastructure decision is the one made before the crisis — not during it. This network had their video platform built, branded, and running on their own premises. When COVID arrived, continuity for 1,500+ users was never in question.”
— OpenDev Technologies project team
Three questions worth asking about your current platform.
Where does your video session data go? Every recording, every whiteboard session, every participant record generated in your current video platform is processed and stored by that vendor. Do you know which country? Do you know for how long?
What happens to your licence cost as your school grows? Per-user commercial video licences scale with enrolment. A platform built for your institution has a fixed cost — regardless of how many students you add.
If your current vendor went down tomorrow — or tripled their price — what would you do? Institutions that own their infrastructure have options. Institutions dependent on a commercial vendor's uptime and pricing decisions do not.
OpenDevX Meet — our integrated, branded video conferencing system — is built on the same principle as the platform above: your institution’s branding, your jurisdiction, your data. No third-party video contract. No per-user licence escalation. Integrated directly with the LMS so attendance syncs automatically to the gradebook. Learn about OpenDevX Meet →
Want to understand what owning your video infrastructure looks like?
Whether you are evaluating OpenDevX Meet specifically or thinking about a broader platform conversation — tell us your current setup and your most pressing concern. We will respond with specifics, not a sales deck.